Financial Administrative Assistant
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Financial Administrative Assistant

Partners with the Director of Administrative Services (DAS) to maintain an accurate filing, accounts receivable/payables, record keeping and reporting system for financial matters.

  1. Process weekly cash deposits and related journal entries.
  2. Partners with DAS on a weekly basis to prepare accounts payable checks.
  3. Monthly bank reconciliation for all parish savings, checking and investment accounts.
  4. Preparation of monthly financial statements for DAS review: i.e., balance sheet, income/expense report and cash flow statement.
  5. Provide assistance and prepare payroll as needed. (i.e. during DAS vacation/time off).
  6. Serves as backup for bulletin preparation. 
  7. Assists in all areas of new parishioner registrations.
  8. Assist with parish website updates as needed. 
  9. Assist as needed in data entry of weekly parishioner contributions. 
  10. Offers assistance to parishioners in office, via phone and email.
  11. Attend/participate in scheduled staff meetings. 

Qualifications

  • Previous Bookeeping/Accounting experience preferred.
  • Proficiency in MS Office Suite with emphasis in Excel for data management.
  • Working knowledge/familiarity with Parish Data System program(s)helpful. (Church Office Management, Ledger/Payroll, Facility Scheduler)
  • Detail oriented with the ability to multi-task, prioritize and organize.
  • Self motivated with abillity to manage time appropriately and meet deadlines.
  • Familiar with technology, social media and other forms of communication 
  • Ability to work collaboratively in a team setting. 
  • Ability to honor and maintain strict confidentiality in all areas of responsibility. 

Compensation

Type
Hourly
Notes
Competitive hourly salary and generous benefit package. Flexible 32-hour work week.

Additional Information

Start Date
2024-06-01
Location
St. James - Menomonee Falls (M15)
Department
County
Waukesha
Job Category
Parishes - Office/Clerical
Employment Type
Full Time
Notes
At St. James Parish in Menomonee Falls, Wisconsin we're dedicated to fostering a vibrant and welcoming community rooted in faith and service. Join us in our mission to make a difference in the lives of others! St James Parish is committed to diversity and inclusion welcoming candidates from all backgrounds to join us in our mission. Come be a part of something transformative! Full Job Description and Application available on our website: https://stjames-parish.com.

To Apply

Instructions
Interested candidates please send cover letter, resume and completed application to: St. James Personnel Committee, Attn: Terri Weber
Contact Name
St. James Catholic Church
Address
Attn: Terri Weber
W220N6588 Town Line Rd
Menomonee Falls, WI 53051
Email
tweber@stjames-parish.com
Phone
262-253-2259 or 414-550-0954
Fax

Download an application:

General Application
Application for Parish/School Positions

For general information, visit our
Human Resources/Personnel Services Office page or call 414-769-3422.

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The Archdiocese of Milwaukee

3501 South Lake Drive
St. Francis, WI 53235

 Phone:  (414) 769-3300
Toll-Free: (800) 769-9373
Fax:  (414)  769-3408